Programming Tools

The Central Valley Afterschool Foundation is your resource for tools and information related to afterschool programming.  Over the next several months we will provide tools and information to make your job easier.  For now, we have included some of the latest tools and information from the Department of Education.

Early Release Policies: The ASES grant requires that programs stay open until 6 pm and for 15 hours per week.  Children may, however, leave the program early under conditions established by the program in advance and in writing.  See below for the legislation and for some sample “early release policies.”

• Early Release Policy Sample
• Early Release Policy Legislation

 

Forms to Declare Matching Funds: The After School Education and Safety Program Legislation states that each program shall provide at least 33 percent cash or in-kind matching funds from the school district, governmental agencies, community organizations, or the private sector for each dollar received in grant funds. Forms for declaration of matching funds are listed below.

• Fresno County Office of Education- Matching Funds Template
• Fresno County Office of Education- Matching Funds Form Example
• Tulare County Office of Education- In-kind Form for District Employee
• Tulare County Office of Education- In-kind form for Donated Items
• Tulare County Office of Education- In-kind Form for Mileage
• Tulare County Office of Education- In-kind Form for Parent or Community Volunteer
• Tulare County Office of Education- Matching Funds Notes
• Tulare County Office of Education- Matching Funds Summary

Categorical Program Monitoring Tools: The California Department of Education is required to monitor categorical programs operated by local education agencies through Categorical Program Monitoring (CPM).  Each local education agency is monitored once every four years.  This year is the first year K-8 afterschool programs are included in the review. Read more on the CDE website.

The California Afterschool Self-Assessment Tool is being developed by the California Department of Education to help programs build and maintain quality programs.  This draft is currently being revised by the Department. 

Quality Committee Memo: The Quality Committee of the California After School Network works on policy, practices and approaches for ensuring quality after-school programs.

State Audit Guide for After School Programs: See Page 28, Article 3.1. State Compliance Procedures: School Districts and Charter Schools, After School Education and Safety Program.

The California Department of Education FAQ Update: CDE recently released an updated FAQ section for afterschool providers.